While data on space utilization is often discussed in terms of efficiency and cost savings, its equally important to remember that this data represents how employees are interacting with their workplace. Using data to figure out your hybrid office needs is fundamentally about understanding the employee experience and using those insights to inform both office design and

that create a more supportive and productive environment.

Analyzing space utilization analytics can reveal a great deal about employee behavior and preferences in the hybrid office. For example, if certain types of collaborative spaces are heavily utilized, it suggests that employees are coming into the office for in person teamwork. If quiet zones see high occupancy, it indicates a need for dedicated focus areas away from the distractions of an open office. This data can directly inform decisions about designing the hybrid office to better meet the actual needs of your workforce.

Employee feedback, collected through surveys and informal conversations, provides crucial context for the quantitative data. Why are employees choosing to work from the office on certain days? What challenges do they face when they are there? What features or amenities would make the office a more desirable and productive place to work? Combining this qualitative feedback with space utilization analytics creates a more complete picture of the employee experience.

Data can also highlight potential friction points related to your hybrid policies. If booking data shows that employees are struggling to find available desks or meeting rooms on certain days, it might indicate that your current policies around in office attendance or space allocation need to be adjusted. If data reveals a significant disparity in office usage between different teams or departments, it could prompt a review of team specific needs and workflows.

Ultimately, a data informed approach to office design and policy is about creating a hybrid workplace that is truly employee centric. By understanding how employees are using the space, what their preferences are, and what challenges they face, companies can make targeted improvements that enhance the employee experience, boost productivity, and make the office a more valuable and appealing resource for the hybrid team. Using data to figure out your hybrid office needs is about building a workplace that works for your employees.